Legal / Alpha Tester Agreement

Writano Alpha Tester Agreement

Version v1.0 · Published 2026-05-26

This Agreement is between ATOMIRA TECHNOLOGIES, S.L. (“Atomira”, “we”, “us”), incorporated in Spain (CIF B27662717, Calle Lepant 270, 08013 Barcelona) — operator of the Writano service at writano.com and its alpha environment at alpha.writano.com — and you, the individual accepting this Agreement when you click your alpha-invite link (“Alpha Tester”). It governs your access during the alpha period and supplements (does not replace) Atomira's general Terms of Service and Privacy Policy.

1. Definitions

• Alpha — the pre-release period during which Writano is made available to a limited cohort of testers. Ends at General Availability (GA) or earlier if Atomira terminates the alpha or your access.
• Service — the Writano application at alpha.writano.com (and any sub-paths Atomira designates) together with all related APIs and email from noreply@writano.com.
• Feedback — any bug report, feature suggestion, criticism, support ticket, comment, or other communication you send Atomira about the Service.
• Your Content — documents, references, files, comments, profile information, and any other material you submit to or create within the Service.

2. Pre-release nature of the Service

You acknowledge that the Service is pre-release software made available for testing:

• No service-level agreement. Uptime, performance, data durability, and correctness are not guaranteed during the alpha. The Service may be modified, restarted, taken offline, or rolled back at any time without notice.
• Features may change, regress, or be removed between deployments. Behaviour described in onboarding emails or past sessions is not contractually committed.
• Bugs, data loss, or unexpected behaviour may occur. Maintain external backups of any material work — do not store sole copies in the Service.

3. Eligibility and acceptance

You confirm you are at least 16 years of age (the GDPR digital-consent threshold in Spain) and have the legal capacity to enter into this Agreement. You accept this Agreement electronically when you click the magic-link in your alpha-invite email; that click is your binding signature. Atomira records the timestamp, the agreement version, and a sha256-hashed identifier of your network origin for auditing.

If you do not accept these terms, do not click the magic-link. You may withdraw consent at any time by contacting hello@writano.com; withdrawal terminates your alpha access immediately under § 8.

4. Your access during the Alpha

Subject to your compliance with this Agreement and the general Terms of Service, Atomira grants you a non-exclusive, non-transferable, revocable right to access and use the Service during the alpha for your own internal evaluation and ordinary academic-writing use. Atomira may grant you the Pro plan or another plan free of charge for the duration of the alpha; Atomira may change that plan grant at any time.

You agree not to:

• share, sublicense, or resell your alpha credentials or magic-link;
• automate, scrape, stress-test, or attempt to circumvent the access gate, except via tooling pre-approved in writing by Atomira;
• use the Service to store, generate, or distribute unlawful content;
• introduce malware or attempt to interfere with the Service or other testers' access.

5. Your Content and ownership

You retain all rights, title, and interest in Your Content. By submitting Your Content to the Service you grant Atomira a worldwide, non-exclusive, royalty-free licence to host, copy, transmit, display, back up, and process it solely as necessary to operate the Service and provide it to you.

Atomira does not claim ownership of Your Content and does not use Your Content to train machine-learning models without your separate, explicit, opt-in consent obtained through a clearly identified setting in the Service.

6. Feedback

You grant Atomira a perpetual, worldwide, non-exclusive, royalty-free, sublicensable, transferable licence to use, modify, distribute, and incorporate any Feedback you provide into the Service, into derivative products, and into marketing materials. Atomira may publish anonymised excerpts of Feedback but will not identify you by name without your prior consent.

7. Confidentiality of pre-release features

Some features are marked “Coming Soon”, “Preview”, “Internal”, or otherwise visually flagged as pre-release. You agree not to publicly describe, screenshot, or benchmark such features until Atomira releases them publicly; to honour any “do not share” markers; and to disclose unannounced features only to colleagues with a need to know who agree to the same confidentiality terms.

Features not so marked may be discussed publicly, including in academic papers and on social media.

8. Term and termination

This Agreement begins when you accept it and continues until the earliest of:

• Writano's public General Availability date;
• Atomira terminating the alpha program;
• Atomira terminating your access for breach, abuse, or any reason it deems necessary;
• you withdrawing consent under § 3.

On termination, Atomira will retain Your Content for at least 30 days to allow you to export it (export tooling provided in-app or by emailing hello@writano.com). After 30 days, Atomira may delete Your Content. Provisions of §§ 5 (licence — limited to ongoing-storage purposes), 6, 7, 9, 10, 11, and 13 survive termination.

9. Data protection

Atomira processes Your Content and your account information as a data controller. The lawful basis during the alpha is the contract embodied in this Agreement. Your data is stored on Atomira-controlled infrastructure within the European Union (Hetzner Cloud, Germany / Finland). Atomira does not transfer Your Content outside the EU without your prior, specific consent.

You retain all GDPR rights — access, rectification, deletion, restriction, portability, and objection. Requests to hello@writano.com are addressed within 30 days. The full Privacy Policy at writano.com/legal/privacy applies in all other respects.

9.1 Operational logging

To debug bugs, investigate incidents, prevent abuse, and improve the Service, Atomira collects and retains operational logs during the alpha. The lawful bases are (a) performance of this Agreement and (b) Atomira's legitimate interests in operating a reliable service.

What is logged:

• Sign-in events: timestamp, provider used (magic-link / Google / GitHub / etc.), success or failure, sha256-hashed network origin. Tied to your user identifier.
• Critical application actions: document create / delete, compile attempts (with success / failure and error class — not the document content), share-link creation, plan changes, support-ticket submissions, alpha-grant changes.
• Server-side errors: stack traces, request paths, HTTP status codes, the user identifier of whoever triggered the error.
• Transactional email events: which template was sent to which address, with delivery status.

What is NOT logged:

• The body of your documents, your in-app comments, your figures, your bibliography entries, your AI prompts or AI responses.
• The body of support-ticket attachments (only metadata: filename, MIME type, size).
• Passwords, API tokens, magic-link tokens, OAuth refresh tokens.

Retention. Operational logs are retained for 30 days for verbose / debug-level events and 90 days for error and security events, after which they are deleted by an automated daily cron. Audit logs of legal and account-status changes (sign-ins, grant changes, this Agreement's acceptance) are retained for two (2) years to support security investigations and dispute resolution.

Your rights. You may request a copy or deletion of any log entries tied to your user identifier under § 9. Atomira may need to retain narrow, anonymised entries (no user identifier) where required for security monitoring or aggregated debugging metrics.

10. Disclaimers

The service is provided “as is” and “as available” during the alpha, without warranties of any kind, express or implied, including without limitation any warranty of merchantability, fitness for a particular purpose, non-infringement, accuracy, or absence of errors. Atomira does not warrant that the service will be uninterrupted, secure, or error-free, or that your content will not be lost or corrupted.

Atomira specifically disclaims responsibility for any academic, professional, or financial consequence arising from your reliance on the Service during the alpha. Maintain external backups of any material work.

11. Liability

To the maximum extent permitted by applicable law, Atomira's aggregate liability arising out of or in connection with this Agreement or your use of the Service during the alpha is limited to the fees actually paid by you to Atomira in the twelve (12) months preceding the claim. Because access to the Service during the alpha is provided at no cost, this amount is zero euros (€0).

Atomira is not liable for indirect, incidental, consequential, special, exemplary, or punitive damages — including without limitation lost profits, lost data, lost work product, or business interruption — even if advised of the possibility of such damages.

Nothing in this section excludes or limits liability that cannot lawfully be excluded or limited, including (without limitation) liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, gross negligence or wilful misconduct, or any right of compensation a data subject has under Article 82 of the EU General Data Protection Regulation.

12. Changes to this Agreement

Atomira may update this Agreement during the alpha. Material changes will be communicated by email and via an in-app banner. If the change is material, you will be required to re-consent on your next sign-in before continuing to use the Service. Continued use after a non-material update constitutes acceptance.

Each version is identified by a version number and publication date. Atomira retains the full text of every version you have accepted so you can request, at any time, a copy of what you actually agreed to.

13. Governing law and jurisdiction

This Agreement is governed by the laws of Spain. The courts of Barcelona, Spain have exclusive jurisdiction over any dispute arising out of or relating to this Agreement, subject to any mandatory consumer-protection provisions of your country of habitual residence.

14. Miscellaneous

• Entire agreement. This document, together with the Terms of Service and Privacy Policy at writano.com/legal, constitutes the entire agreement regarding the alpha.
• Severability. Unenforceable provisions are reformed to the minimum extent necessary; the remainder stays in effect.
• Notices. Notices to you may be sent to the email address you registered. Formal notices to Atomira: hello@writano.com and ATOMIRA TECHNOLOGIES, S.L., Calle Lepant 270, 08013 Barcelona, Spain.
• Language. This Agreement is published in English; translations are for convenience. The English version controls.

Contact: hello@writano.com
Operator: ATOMIRA TECHNOLOGIES, S.L. · CIF B27662717 · Calle Lepant 270, 08013 Barcelona, Spain.